Understanding Driving Record Checks: What Employers Need to Know

For businesses that employ drivers or require employees to operate company vehicles, conducting driving record checks is a crucial step in the hiring and risk management process. At Confirmify, we provide comprehensive and legally compliant background screening solutions, including motor vehicle record (MVR) checks, to help employers make informed decisions and protect their workforce.

What is a Driving Record Check?

A driving record check, also known as a Motor Vehicle Report (MVR), is a background screening process that reviews an individual’s driving history. These reports provide valuable insights into a candidate’s or employee’s driving behavior, violations, suspensions, and overall driving safety.

Employers use driving record checks to assess whether a candidate is suitable for roles that require operating a vehicle, ensuring compliance with legal and insurance requirements while reducing the risk of liability.

Why Are Driving Record Checks Important?

Performing a driving record check helps employers:

Ensure Workplace Safety – Identifies risky driving behaviors that could endanger employees, passengers, and the public.
Reduce Liability Risks – Protects companies from potential lawsuits resulting from accidents caused by employees with poor driving histories.
Comply with Regulations – Many industries, such as transportation and logistics, require regular driving record checks for compliance with federal and state laws.
Lower Insurance Costs – Hiring employees with clean driving records can help reduce auto insurance premiums.

What Information is Included in a Driving Record Check?

A driving record check typically includes the following details:

License Status – Active, suspended, revoked, or expired.
Class of License – Standard, commercial (CDL), or specialized endorsements.
Traffic Violations – Speeding, reckless driving, DUIs, and other offenses.
Accident History – Records of reported accidents.
License Points – Accumulated penalty points for traffic violations.
Restrictions & Endorsements – Any limitations or special privileges related to the license.

The depth of information varies by state, but Confirmify ensures thorough and up-to-date reporting for accurate risk assessment.

Who Should Conduct Driving Record Checks?

Employers in various industries benefit from MVR checks, including:

Trucking and Logistics – Ensures commercial drivers meet industry safety standards.
Rideshare & Delivery Services – Confirms drivers have a clean and responsible record.
Construction & Field Services – Reduces the risk of accidents involving company vehicles.
Healthcare & Home Services – Ensures safe transport of patients and clients.
Sales & Corporate Roles – Verifies responsible driving for employees using company cars.

If an employee is expected to operate a company vehicle or drive on behalf of the business, a driving record check is essential.

How Often Should Employers Conduct Driving Record Checks?

Pre-Employment Screening – A driving record check should be conducted before hiring to ensure the candidate meets safety standards.
Periodic Monitoring – For employees who drive regularly, companies should conduct MVR checks annually or semi-annually to track any changes in driving behavior.
Post-Accident Screening – If an employee is involved in an accident while on duty, an updated MVR check can help assess their liability and compliance with company policies.

Ongoing monitoring helps employers proactively manage risks and ensure that employees maintain safe driving practices.

Legal Considerations for Driving Record Checks

Employers must follow key legal requirements when conducting driving record checks:

Fair Credit Reporting Act (FCRA) – Requires employers to obtain written consent from the individual before performing an MVR check.
Equal Employment Opportunity Commission (EEOC) Compliance – Employers must ensure that driving record evaluations are job-related and applied consistently across all candidates.
State-Specific Laws – Each state has unique regulations regarding driving records, including how far back reports go and what information can be disclosed.

Confirmify ensures full compliance with federal and state laws, helping employers navigate these regulations with confidence.

How Confirmify Can Help

At Confirmify, we make driving record checks fast, accurate, and compliant with industry standards. Our services provide:

Instant or Rapid Results – Many MVR checks are completed instantly or within 24 hours.
Nationwide Coverage – Access to driving records from all 50 states and U.S. territories.
Customizable Screening Options – Tailored reports to meet specific industry and compliance needs.
Secure and Confidential Processing – Ensuring that all sensitive information is handled with the highest standards of privacy.

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